VirtualHybridBrandedProfessionalSecureLive Stream Meetings
You produce the event. VXP creates and manages a seamless virtual meeting experience for your attendees.
Why VXP?
VXP Is A Virtual Meeting Platform That Reflects Your Brand – Not Just Another Link
There’s a business adage: success happens when you offer something of value – to the right customer. At VXP, we’ve built our virtual meeting platform around this principle.
Since 2019, VXP Meetings have empowered our corporate clients with a private, secure, and fully branded virtual meeting spaces, designed to make remote attendees feel like they’re part of the event, not just watching it.
We started with a vision to support corporate meetings with live stream viewing and private, secure on-demand replay in a great branded environment. Then 2020 shifted the world to remote-first and our clients turned to us to manage all of their remote meeting technology. Our vision quickly expanded to encompass supporting 100% remote meetings with thousands of attendees, providing live stream management, remote attendee management, and even more robust virtual meeting rooms designed to keep remote participants engaged and interacting.
Back then, we were pioneers. Today, we are experts, equipped with our own custom developed remote meeting tools. This is why AV Production companies and Meeting Planners continue to choose a VXP Meeting Platform for their events.
Zoom and Teams are daily utilities, like email. They’re functional, but not memorable. And streaming on Vimeo, YouTube Live, or Facebook Live might get the job done, but their generic link, to a generic live stream, doesn’t represent you or reflect your brand. VXP does.
A VXP meeting platform is different. It’s a branded destination, not a routine piece of software. Just as companies host events in ballrooms to create a distinct experience, VXP transforms the virtual meeting space into a visually immersive extension of your event. Every element of our platform, from the interface to the visuals, is tailored to match your event’s identity. It’s your digital ballroom, designed to impress.
If you’ve found us, chances are you’re the kind of client we’re built for. Let’s create something unforgettable together. Reach out anytime—we’re ready when you are.
VXP Meeting is the destination for attendees to experience corporate live stream meetings. Scroll down for more details.
VXP Connect is the Meeting Planner choice for online digital tools.
Click here for VXP Connect meeting planner tools.
Confirm your meeting date(s)
Provide details for virtual meeting platform build
Focus on the rest of the meeting, because the VXP team is focused on the platform details!
BRANDED
Custom domain for a branded experience.
Template based functionality without template based styling.
Styling of the meeting platform images, colors, fonts, and navigation are all customized to each event for a custom and branded meeting destination that aligns with your corporate or event branding.
BRANDED
Custom domain for a branded experience.
Template based functionality without template based styling.
Styling of the meeting platform from colors, to fonts, to images, to navigation needs is customized to the event for a personalized event that aligns with corporate or event branding.
BRANDED
Custom domain for a branded experience.
Template based functionality without template based styling.
Styling of the meeting platform images, colors, fonts, and navigation are all customized to each event for a custom and branded meeting destination that aligns with your corporate or event branding.
BRANDED
Custom domain for a branded experience.
Template based functionality without template based styling.
Styling of the meeting platform from colors, to fonts, to images, to navigation needs is customized to the event for a personalized event that aligns with corporate or event branding.
BRANDED
Custom domain for a branded experience.
Template based functionality without template based styling.
Styling of the meeting platform from colors, to fonts, to images, to navigation needs is customized to the event for a personalized event that aligns with corporate or event branding.
PERFORMANCE & STABILITY
VXP runs on AWS (Amazon Web Services) and is assigned its own server (no shared hosting or sub-domains).
Access from around the globe – instantly. VXP utilize a CDN (content delivery network) – geographically distributed servers that work together to provide fast delivery and access of Internet content.
Using a serverless database environment, VXP meetings automatically scale by adding additional servers, to accommodate events from 50 to 10,000 attendees. Automated health checks and performance monitors trigger automatic scaling to assure every event is online, and stays online, throughout the meeting.
PERFORMANCE & STABILITY
VXP runs on AWS (Amazon Web Services) and is assigned its own server (no shared hosting or sub-domains).
Access from around the globe – instantly. VXP utilize a CDN (content delivery network) – geographically distributed servers that work together to provide fast delivery and access of Internet content.
Using a serverless database environment, VXP meetings automatically scale by adding additional servers, to accommodate events from 50 to 10,000 attendees. Automated health checks and performance monitors trigger automatic scaling to assure every event is online, and stays online, throughout the meeting.
PERFORMANCE & STABILITY
VXP runs on AWS (Amazon Web Services) and is assigned its own server (no shared hosting or sub-domains).
Access from around the globe – instantly. VXP utilize a CDN (content delivery network) – geographically distributed servers that work together to provide fast delivery and access of Internet content.
Using a serverless database environment, VXP meetings automatically scale by adding additional servers, to accommodate events from 50 to 10,000 attendees. Automated health checks and performance monitors trigger automatic scaling to assure every event is online, and stays online, throughout the meeting.
SECURE
Safe, secure and protected. Every event is set with a SSL certificate (Secure Sockets Layer), a protocol that ensures the security of data sent via the Internet by using encryption.
Individual hosting and silo’d databases (not on a shared hosting account).
Meeting room content is accessible only to your pre-registered attendees.
SECURE
Safe with a SSL certificate (Secure Sockets Layer) is a protocol that ensures the security of data sent via the Internet by using encryption.
Individual hosting (not on a shared hosting account).
Content accessible only to the pre-registered attendees – with the event password.
LIVE SUPPORT
Attendees are not on their own. Their support is more than a call to you, or an email address or voicemail that provides no immediate assistance.
Every meeting has a team of dedicated Technical Support people. Real people, ready to help when any technical issue arises for them.
Live support is available during the meeting times. Support starts at the meeting login screen and throughout the meeting platform with QuickHelp how-to tips and videos for self-managed support, and our always available support team.
LIVE SUPPORT
Attendees are not on their own.
Every meeting has robust attendee support throughout the platform. Easy to find and use QuickHelp for self-managed help and a dedicated Technical Support widget where we are online and available for live real-time assistance (throughout the meeting times).
Support starts at the meeting login screen and then throughout the meeting platform.
Available from all browsers and devices (desktop, tablet and mobile).
PERSONALIZED
A personalized event welcome message greets each attendee by name.
Setup a personalized URL that makes the meeting platform distinctly yours.
Personalize the meeting platform with corporate or event colors, logo, tagline and content.
PERSONALIZED
A personalized event welcome message greets each attendee by first name.
An interactive agenda module with multiple layout and configuration options that takes attendees to that meeting room in 1 click.
Video library module of past meetings or informational videos.
PERSONALIZED
A personalized event welcome message greets each attendee by first name.
Video library module of past meetings or informational videos.
An interactive agenda module with multiple layout and configuration options that takes attendees to that meeting room in 1 click.
ATTENDEE LOGIN
Not every event is the same, and VXP Meetings have different attendee login options to match the event needs:
Pre-registration: This is our default setup, where only attendees on the provided list have login privileges.
Domain locked: only attendees from an approved email domain (e.g. AttendeeName@Company.com) have login privileges.
SSO: Seamlessly integrate with the corporate Single Sign-On (SSO) so corporate attendees use their company authentication for login access to the meeting room.
Self-Registration: attendees complete a registration form and use their assigned unique password to login to the meeting room. Plus, meeting planners can monitor and approve registrations before login privileges available.
And, custom solutions for your exact event needs are available.
LOGIN OPTIONS
Not every event is the same, and VXP Meetings have different attendee login options to match the event needs:
Pre-registration: only attendees on a provided pre-registration have access privileges
Domain locked: only attendees from an approved email domain (e.g. AttendeeName@Company.com) has access privileges
Self-Registration: only completed registrations – approved by meeting planner, have access privileges
Custom solutions
INTERACTION MODULES
A meeting room can be a live stream. Plus you select the attendee interaction options to include; chat, polling, submit-a-question, emoji reactions, interactive brainstorming white boards, watch-party sign-in, PDF downloads and more.
Customize the meeting room to your needs. VXP meeting platforms have an array of options to engage and enhance the remote attendee experience.
INTERACTION MODULES
Multiple attendee interaction options for interacting with each other, and with presenters.
Chat, polling, word-clouds, submit-a-question, white boards, downloads and more.
INTERACTION MODULES
Multiple attendee interaction options for interacting with each other, and with presenters.
Chat, polling, word-clouds, submit-a-question, white boards, downloads and more.
EMBEDDED MEETING ROOMS
Never leave the meeting platform URL for breakout sessions, discussion rooms and small group meetings.
Up to 200 attendees per breakout room. Customize branding for each breakout room. Plus, each breakout room can divide attendees into as many as 10 sub-breakout rooms – and up to 100 simultaneous meeting rooms!
Alternatively, links to external Zoom, Microsoft Teams, Webex, etc. meetings can be added to the interactive agenda so no calendar event reminders needed.
EMBEDDED MEETING ROOMS
Never leave the meeting platform for breakout sessions, discussion rooms and small group meetings with native embedded meeting rooms.
Up to 200 attendees per breakout room. Customize the meeting room background and branding. Up to 100 simultaneous embedded meeting rooms are available. Within any embedded meeting room, optionally divide attendees into 10 sub-breakout rooms.
Also available on the VXP Meeting platform; embedded Zoom meetings, or link to external platforms from the attendee interactive agenda (eg. Zoom, Microsoft Teams, Webex, etc.)
BREAKOUTS & DISCUSSION ROOMS
Never leave the meeting platform.
Up to 99 attendees per breakout. Custom background and logo branding. Divide into 10 additional breakout rooms.
Also available; embedded Zoom meetings.
Or link to external Zoom and Microsoft Teams meetings.
MEETING DASHBOARD
Event Admin with all reports and analytics available 24/7.
The Meeting Planning team has secure access to their event reports; who has registered, register new attendees, who is logged in, download reports, and more.
MEETING DASHBOARD
Event Admin area available 24/7.
Access secured information and manage registrations, export reports, view meeting analytics, and more.
MEETING DASHBOARD
Event Admin area available 24/7.
Access secured information and manage registrations, export reports, view meeting analytics, and more.
WATCH PARTY SIGN-IN
Verify attendance to large town hall meetings and track who viewed by inputting the watch party location along with name and emails of who is watching with you.
WATCH PARTY SIGN-IN
Watch parties are an evolution of remote meetings with groups in different locations gathering to attend the meeting. VXP created a Watch Party sign-in that adds each person at the gatherings into your attendee reports.
ATTENDEE REGISTRATION
For an event that need attendee registration, our standalone VXP-Connect registration system is integrated with VXP Meeting platforms for a full feature, turnkey attendee registration experience. It is a seamless experience for the attendees with only the meeting link – no other systems or links to go to. Registration reports are instantly updated and available 24/7 in the meeting dashboard, making everything 1 location for the meeting planning team.
Optionally, external registration systems, such as Cvent and Eventbrite, can be connected to a VXP Meeting.
EVENT REGISTRATION
Supply a pre-registration list of approved attendees, or
Use the VXP Meeting integrated full function turnkey registration module (no other links, everything is within the event domain), or
Connect the digital venue to your external registration system, such as Cvent and Eventbrite.
EVENT REGISTRATION
Complete turnkey registration module, all within the event domain.
Option to connect with external registration systems like Cvent and Eventbrite.
AUTOMATED EMAIL CAMPAIGNS
Send emails to attendees, easy and seamlessly. Add the Email Campaign module to enable emails to send from the meeting platform email address. Pre-schedule the date and time of emails. And login to the meeting dashboard to view email reports that list if emails were opened, what emails were returned (e.g. out-of-office, no longer at company, unsubscribe requested), and how many links from the emails were clicked.
The VXP team has crafted corporate a full set of event ready email templates; Welcome, registration confirmation, Thank you, follow-up survey, meeting reminders, and more.
AUTOMATED EMAIL CAMPAIGNS
Provide emails to have the meeting platform automatically send to all attendees at preset dates and times.
Welcome, registration confirmation, Thank you, follow-up survey, meeting reminders, and more.
AUTOMATED EMAIL CAMPAIGNS
Preset and have the meeting platform send professional emails to all attendees.
Welcome, Thank you, follow up survey, registration confirmation, meeting reminders, and more.
SMARTMEETINGS
Leverage our embedded meeting rooms as the solution for standalone, branded, easy access, flat rate, professional online meetings.
Web-based, no app or plugins to download. Just send the meeting link to everyone attending.
Up to 200 attendees in the meeting room + up to 1,500 view-only attendees.
Customize the meeting room background graphic, interact with video, chat, floating emoji’s, or add an interactive group use White Board. The meeting room host can Spotlight up to 6 presenters or screen shares, manage meeting access, and divide attendees into sub-breakout rooms (up to 10) and then easily gather everyone back into the main meeting room.
HD recording of each meeting.
Flat rate for any duration meeting (up to 3 hours per day).
SMARTMEETINGS
Leverage our embedded breakout rooms for standalone, branded, easy access, flat rate, professional meetings.
Web-based, no app or plugins to download.
Up to 200 attendees.
Customize the meeting room background graphic, share video-chat-floating emoji’s, or an interactive group use White Board. Meeting room host options for Spotlighting up to 6 presenters or screen shares and managing room access.
Divide attendees into sub-breakout rooms (up to 10) and then easily gather everyone back into the main meeting room.
Recording of event, in HD, available.
Flat rate for any duration meeting (up to 6 hrs per day).
SMARTMEETINGS
Leverage our embedded breakout rooms for standalone, branded, easy access, flat rate, professional meetings.
Web-based, no app or plugins to download.
Up to 200 attendees.
Customize the meeting room background graphic, share video-chat-floating emoji’s, or an interactive group use White Board. Meeting room host options for Spotlighting up to 6 presenters or screen shares and managing room access.
Divide attendees into sub-breakout rooms (up to 10) and then easily gather everyone back into the main meeting room.
Recording of event, in HD, available.
Flat rate for any duration meeting (up to 6 hrs per day).
As the AV Production, you produce the event; we’ll manage the virtual attendee experience.
VXP Meeting is a white label virtual meeting platform. No cross-selling, no advertising other services, no direct emails to the attendees, or your clients. We are corporate event techs that understand live events. The company was established in 1996 and in 2019 created the dedicated VXP Meeting brand to support AV Production company asks. Things grew and evolved fast in 2020! As a meeting planner and AV Production company, you know live event production. The VXP Meeting platform follows the same live production workflow, making it AV Production ready, and easy for meeting planners to use.
Simplify your event planning. Streamline with VXP Connect smart digital meeting tools, or setup a VXP Meeting Platform for a seamless virtual meeting experience for your attendees.
A customized virtual meeting with multiple presentation technologies and an interactive and engaging attendee experience